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Posted By Bike Bash at Big Bear West Virginia on 02/14/2020 in Bikes & Cycling
Exhibit at the 2020 Bike Bash at Big Bear WV

Exhibit at the 2020 Bike Bash at Big Bear WV

Big Bear Lake Trail Center
Big Bear Lake Trail Center, 450 Big Bear Lake Rd, Bruceton Mills, WV 26525, USA

Start Time
10:00 AM
End Time
5:00 PM
Next Start Date
07/17/2020
recurs every day
Recurring End Date
07/19/2020
Price
Booth Space Starts at $350

Get Directions to Big Bear Lake Trail Center

Bike Bash at Big Bear West Virginia 

2020 Exhibitor Registration Info

CLICK HERE FOR EXHIBITOR REGISTRATION FORM

As of February 2020, the Dirt Rag Dirt Fest WV is now under new ownership.  The venue that hosted the event for the past three years, Big Bear Lake Camplands, are the new owners of the event and have renamed it Bike Bash at Big Bear West Virginia.

Event sales and sponsorship is being handled by Eric Butler of DemoDays.com - Our event website is also being hosted on demodays.com at demodays.com/bikebashwv

For any booth or sponsorship questions, please contact Eric Butler at 303-800-7088 eric@demodays.com

Date: Fri Jul 17 - Sun Jul 19, 2020
Event Location: Big Bear Lake Trail Center - Bruceton Mills, WV

To be eligible for a cancellation refund, we require notification by May 14, 2020
 


Contact your sales rep (Eric Butler at 303-800-7088 eric@demodays.com) if you'd like to reserve any of our sponsorship's, rides or special events listed here;

Photo Booth/ Skills Clinic / Women's Ride and Clinics/ Rollin' Fat Ride / Night Ride / Coffee Ride/ Education Clinics/ Kids (or Family) Ride & Clinic / Bike Wash Station / Friday Night Movie Sponsor

*tents are not provided

CLICK HERE FOR EXHIBITOR REGISTRATION FORM

2020 Bike Bash Exhibitor Registration


CLICK HERE FOR EXHIBITOR REGISTRATION FORM

Exhibitor booth pricing

  • Demo Truck Space 50×20 – Big Rigs. Includes four admission passes: $1,340.00

  • Demo Truck Space 40×20 – Truck & Trailer setup. Includes four admission passes: $1,175.00

  • 30×20 booth – 1 Regular Sprinter/vehicle 170″ wheelbase, includes three admission passes: $1065.00

  • 20×20 booth – 1 Small vehicle Sprinter/vehicle, 144″ wheelbase, barely. Includes three admission passes: $900.00

  • 10X20 booth, 2 Tents No Vehicle. Includes two admission passes: $625.00

  • 10X10 booth, 1 Tent No Vehicle. Includes two admission passes: $350.00

  • Booth spaces do NOT include a pop-up tent, and they do NOT include a table and/or chairs.

  • We have very limited space available in the venue. Consider your expo needs and select the size & vehicle option that fits best. We can not accommodate additional vehicles at the last minute and do not allow vehicles to drive in/out of the venue once we are set upon Thursday evening. Please let us know if we can answer any questions.

  • To be eligible for a cancellation refund, we require notification by May 14, 2020

  • Expect an invoice soon after your contract is signed. Payment is due within 30-days of the invoice being received. Your space is not 100% confirmed until payment is received. 

Contact us

Book booths and sponsorships with Eric Butler // eric@DemoDays.com 

Stay up-to-date on our event news! Sign up for our event e-newsletter https://www.demodays.com/bikebashwv

See you there!

*There will be a demo loop available for demos and e-bikes are allowed on trails

CLICK HERE FOR EXHIBITOR REGISTRATION FORM

Bike Bash WV Sponsorship & Vendor Opportunities

CLICK HERE FOR EXHIBITOR REGISTRATION FORM

About:

  • We are very excited to host our 1st Bike Bash at Big Bear West Virginia after 3 successful years with Dirt Rag Magazine. This event will showcase the unique trails contained within the Big Bear Lake Trail Center as well as the distinct West Virginia vibe.

  • Event attendees should expect to experience the good times that  only Big Bear can bring: an amazing trail-network, music, evening bonfires, group rides, skills clinics, family-friendly activities, and an expo for attendees!

  • Hosted at Bruceton Mills, WV at the Big Bear Lake Trail Center - just 3 miles off Interstate 68

  • 1,500 capped attendance this year to maximize attendees positive experience with the event and interactions with your brand

  • Bike, shoe, camera, gear, nutrition demo/sample opportunities

  • Booth space is limited so book now!

  • Ebikes are permitted on this trail system, class 1 pedal assist only.!

  • Event dates: July 17-19, 2020


Presenting Sponsorship $6,600

  • Press Release sponsorship announcement on demodays.com with corresponding social media post on Facebook and Instagram

  • Company logo in print, web media, logo incorporated into website banner ad and all other media advertising Bike Bash at Big Bear West Virginia

  • Exclusive 50×20 foot expo space and camping spot at front of the venue

  • Includes eight event passes, primitive camping at expo space

  • 10 banner placements throughout the venue & trails

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Branded course tape used on trails and expo area (you provide, 6-8 rolls)

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Can host own branded ride or clinic that will be added to the event schedule

  • Saturday free snacks set up next to booth, close to the bar area - we provide volunteers

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Exclusive email blast to registered attendees, you create it, we send it. It can be a pre-event email “come by and see us” or offering a special deal on a product, anything you would like to promote or say

Women's Ride & Clinics Sponsorship $2,200

  • Press Release sponsorship announcement on demodays.com with corresponding social media post on Facebook and Instagram

  • Your Company Name Listed as Sponsor 

  • Four banners around the skills area and on the trails

  • Sponsorship includes up to 4-6 different clinics in total on the schedule from Friday – Sunday, and 1-2 group ride(s) with Shanna Powell of Endlessbikegirl Skills Instruction

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Includes six event passes, primitive camping near expo space

  • Prime placement in the expo

  • 20X20 foot expo space (or discount on larger sizes).

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Exclusive email blast to registered attendees, you create it, we send it. It can be a pre-event email “come by and see us” or offering a special deal on a product, anything you would like to promote or say

  • Venue will provide local guides to ensure a quality experience

Skills Clinic Sponsorship $2,200

  • Press Release sponsorship announcement on demodays.com with corresponding social media post on Facebook and Instagram

  • Your Company Name Listed as Sponsor

  • Four banners around the skills area and on the trails

  • Skills clinics will be taught by either Harlan Price from Take Aim Cycling or Shanna Powell from Endlessbikegirl Skills Instruction. Past clinic topics include: Fundamentals in Braking & Shifting, Cornering, Jumping, Kid’s Skills, Rock Gardens, Technical Descending, Climbing Technical Trails and more.

  • Sponsorship includes 6 different clinics in total on the schedule from Friday – Sunday

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Includes six event passes, primitive camping near expo space

  • Prime placement in the expo

  • 20X20 foot expo space (or discount on larger sizes)

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Exclusive email blast to registered attendees, you create it, we send it. It can be a pre-event email “come by and see us” or offering a special deal on a product, anything you would like to promote or say

Additional Sponsorships

Hydration Station $600

  • First booth in the expo, next to venue hydration station

  • Opportunity to include a Hydration Booth at the "Pines" area on the trail

  • We provide volunteers to help keep stations full

  • Includes two event passes, primitive camping near expo space

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Social Media & Online announcement of sponsorship and product bringing (you provide us the content of product bringing to the event, raffle opportunities, etc)

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Make sure to book a booth space and maximize your brand presence

  • Outline: Water provided by venue, you bring mixing jugs for any specific hydration mixes

Nutrition & Snack Station $600

  • Provide snacks for 1,000 attendees at snack stations

  • Prime location at entrance in expo for snack distribution

  • Invite a team, athlete, brand ambassador to head or host a Nutrition & Riding Clinic

  • Includes two event passes, primitive camping near expo space

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Social Media & Online announcement of sponsorship and product bringing (you provide us the content of product bringing to the event, raffle opportunities, etc)

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Make sure to book a booth space and maximize your brand presence

  • Outline: You provide snacks for attendees, we distribute to the snack stop and at registration


Custom Ride $600

  • Naming rights to the ride, work with event manager to produce a ride that aligns with your marketing goals

  • Invite your team, athlete, brand ambassador, celebrity to head or host the ride (Tell us who this will be ASAP so we can make a digital announcement)

  • We will provide volunteers to help lead the ride

  • Opportunity for a sign-up sheet to retain emails with the option to host your own raffle/giveaway at your event (you supply sign-up)

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Includes two event passes, primitive camping near expo space

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Social Media & Online announcement of sponsorship and product bringing (you provide us the content of product bringing to the event, raffle opportunities, etc)

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Make sure to book a booth space and maximize your brand presence

  • Outline: Ride departs from your tent. Casual no-drop group full inclusive ride that you create and setup. Volunteers will be provided to help.

 Biathlon/ Rolling Fat Ride $600 

  • Naming rights to the ride, work with event manager to produce a ride that aligns with your marketing goals

  • Invite your team, athlete, brand ambassador, celebrity to head or host the ride (Tell us who this will be ASAP so we can make a digital announcement)

  • We will provide volunteers to help lead the ride

  • Opportunity for a sign-up sheet to retain emails with the option to host your own raffle/giveaway at your event (you supply sign-up)

  • Includes two event passes, primitive camping near expo space

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Social Media & Online announcement of sponsorship and product bringing (you provide us the content of product bringing to the event, raffle opportunities, etc)

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Make sure to book a booth space and maximize your brand presence

  • Outline: Ride departs from your tent. Casual no-drop group biathlon ride that you create and set up; can include slingshots and shenanigans of your choosing. Volunteers will be provided to help.

Bike Scavenger Hunt $600 

  • Naming rights to the ride, work with event manager to produce a ride that aligns with your marketing goals

  • Invite your team, athlete, brand ambassador, celebrity to head or host the ride (Tell us who this will be ASAP so we can make a digital announcement)

  • We will provide volunteers to help lead the ride

  • Opportunity for a sign-up sheet to retain emails with the option to host your own raffle/giveaway at your event (you supply sign-up)

  • Includes two event passes, primitive camping near expo space

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Social Media & Online announcement of sponsorship and product bringing (you provide us the content of product bringing to the event, raffle opportunities, etc)

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Make sure to book a booth space and maximize your brand presence

  • Outline: Ride departs from your tent. Individuals or teams will be given a list of at least 20 sites/things around Big Bear Lake to be photographed. Points will be assigned to each photo. All participants and their bikes must appear in each photo. The individual or team that captures the most prescribed photos will be declared the winner. This is not a race. Finishing first means nothing. All ties will be broken by coin toss/drawing straws.

Spin & Swim Group Ride $600

  • Naming rights to the ride, work with event manager to produce a ride that aligns with your marketing goals

  • Invite your team, athlete, brand ambassador, celebrity to head or host the ride (Tell us who this will be ASAP so we can make a digital announcement)

  • We will provide volunteers to help lead the ride

  • Opportunity for a sign-up sheet to retain emails with the option to host your own raffle/giveaway at your event (you supply sign-up)

  • Includes two event passes, primitive camping near expo space

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Social Media & Online announcement of sponsorship and product bringing (you provide us the content of product bringing to the event, raffle opportunities, etc)

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Make sure to book a booth space and maximize your brand presence

  • Outline: Ride departs from your tent. This is an attendee favorite after a day of riding. The ride splits into two groups. One group hits the trail and meets at the lake, the second group is mostly families that take the main road to the lake. At the Lake there is a favorite spot near the rocks where folks jump off, enjoy snacks, inflatables and good times,

Ride of Attrition Group Ride $600 

  • Naming rights to the ride, work with event manager to produce a ride that aligns with your marketing goals

  • Invite your team, athlete, brand ambassador, celebrity to head or host the ride (Tell us who this will be ASAP so we can make a digital announcement)

  • We will provide volunteers to help lead the ride

  • Opportunity for a sign-up sheet to retain emails with the option to host your own raffle/giveaway at your event (you supply sign-up)

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Includes two event passes, primitive camping near expo space

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Social Media & Online announcement of sponsorship and product bringing (you provide us the content of product bringing to the event, raffle opportunities, etc)

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Make sure to book a booth space and maximize your brand presence

  • Outline: This is an endurance ride on Saturday that lasts 3-4 hours with the opportunity to have attendees take out your product for an extended early ride. Ride departs from your tent. Local trail ambassadors host an epic ride along the trail network, the route will loop back around to the venue every 2 hours until all riders have had enough

Night Ride & Party at the Pines $600  Sold! Thank you HandUp Gloves & New River Bikes

  • Naming rights to the ride, work with event manager to produce a ride that aligns with your marketing goals

  • Invite your team, athlete, brand ambassador, celebrity to head or host the ride (Tell us who this will be ASAP so we can make a digital announcement) 

  • We will provide volunteers to help lead the ride

  • Opportunity for a sign-up sheet to retain emails with the option to host your own raffle/giveaway at your event (you supply sign-up)

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Includes two event passes, primitive camping near expo space

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Social Media & Online announcement of sponsorship and product bringing (you provide us the content of product bringing to the event, raffle opportunities, etc)

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Make sure to book a booth space and maximize your brand presence

  • Outline: Ride out to the pines where a disco ball, music and more will be set up for a fun evening of bikes and camaraderie.

All Mountain Group Ride $600 

  • Naming rights to the ride, work with event manager to produce a ride that aligns with your marketing goals

  • Invite your team, athlete, brand ambassador, celebrity to head or host the ride (Tell us who this will be ASAP so we can make a digital announcement)

  • We will provide volunteers to help lead the ride

  • Opportunity for a sign-up sheet to retain emails with the option to host your own raffle/giveaway at your event (you supply sign-up)

  • Includes two event passes, primitive camping near expo space

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Social Media & Online announcement of sponsorship and product bringing (you provide us the content of product bringing to the event, raffle opportunities, etc)

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Make sure to book a booth space and maximize your brand presence

  • Outline: Ride departs from your tent. The ride will hit some of the more technical trails and drops on the Big Bear Lake Trail Center property. This is not a race, just a taste of gnar at Big Bear Lake Trail Center. Some shuttles may be used.

Educational Clinics $600

  • We are looking for sponsors to execute educational opportunities: Basic Suspension & Suspension maintenance, Dropper post installation, Going tubeless, Drivetrain maintenance

  • Suggested time of class: 30-45 minutes

  • Naming rights to the class

  • You provide teacher and supplies to execute a high-quality class that reflects your brand

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Opportunity for a sign-up sheet to retain emails with the option to host your own raffle/giveaway at your event (you supply sign-up)

  • Includes two event passes, primitive camping near expo space

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Social Media & Online announcement of sponsorship and product bringing (you provide us the content of product bringing to the event, raffle opportunities, etc)

  • Make sure to book a booth space and maximize your brand presence

Morning Ride $600

  • Naming rights to the ride, work with event manager to produce a ride that aligns with your marketing goals

  • Invite your team, athlete, brand ambassador, celebrity to head or host the ride (Tell us who this will be ASAP so we can make a digital announcement)

  • We will provide volunteers to help lead the ride

  • Opportunity for a sign-up sheet to retain emails with the option to host your own raffle/giveaway at your event (you supply sign-up)

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Includes two event passes, primitive camping near expo space

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Social Media & Online announcement of sponsorship and product bringing (you provide us the content of product bringing to the event, raffle opportunities, etc).

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Make sure to book a booth space and maximize your brand presence

  • Outline: Casual no-drop morning group ride starting at your booth, ride out to the "Pines" Saturday morning where a coffee and snack station will be set up. Enjoy, then ride more.

 

Kids (or Family) Ride/Clinic/Activities $600

  • Naming rights

  • Sponsorship includes; ride, a scavenger hunt on kids trail and skills features for kids to session

  • We will provide volunteers to help lead the ride

  • Opportunity for a sign-up sheet to retain emails with the option to host your own raffle/giveaway at your event (you supply sign-up)

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Includes two event passes, primitive camping near expo space

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Social Media & Online announcement of sponsorship and product bringing (you provide us the content of product bringing to the event, raffle opportunities, etc)

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Make sure to book a booth space and maximize your brand presence

Bike Wash Station $600 

  • Logo is included on weekend schedule pamphlet handed out to every attendee (you must provide high res image with transparent background)

  • We will provide volunteers to help

  • Provided branded signage at Wash Station (you must provide high res image with transparent background)

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Includes two event passes, primitive camping near expo space

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Social Media & Online announcement of sponsorship and product bringing (you provide us the content of product bringing to the event, raffle opportunities, etc).

  • Opportunity for a raffle on Friday and Saturday night evening party – promoted on our social networks (you provide raffle supplies and social media copy/image for announcement)

  • Make sure to book a booth space and maximize your brand presence

 

Performance Stage Sponsor $600 

  • We are looking for a sponsor to help to defer the costs of the bands that will be booked for Friday and Saturday evening entertainment. We are planning to book 3-4 bands

  • The events will be included on weekend schedule pamphlet handed out to every attendee

  • Banner placement at the amphitheater

  • Sponsorship announcement with your coupon code/website in monthly event digital newsletter (you provide copy, coupon code & web link)

  • Logo on the event schedule and the event trail map (you must provide high res image with transparent background)

  • Includes two event passes, primitive camping near expo space

  • Social Media & Online announcement of sponsorship and announcements from the stage (you provide content/image)

  • Make sure to book a booth space and maximize your brand presence


Exhibitor booth pricing

  • Demo Truck Space 50×20 – Big Rigs. Includes four admission passes: $1,340.00

  • Demo Truck Space 40×20 – Truck & Trailer setup. Includes four admission passes: $1,175.00

  • 30×20 booth – 1 Regular Sprinter/vehicle 170″ wheelbase, includes three admission passes: $1065.00

  • 20×20 booth – 1 Small vehicle Sprinter/vehicle, 144″ wheelbase, barely. Includes three admission passes: $900.00

  • 10X20 booth, 2 Tents No Vehicle. Includes two admission passes: $625.00

  • 10X10 booth, 1 Tent No Vehicle. Includes two admission passes: $350.00

  • Booth spaces do NOT include a pop-up tent, and they do NOT include a table and/or chairs.

  • We have very limited space available in the venue. Consider your expo needs and select the size & vehicle option that fits best. We can not accommodate additional vehicles at the last minute and do not allow vehicles to drive in/out of the venue once we are set upon Thursday evening. Please let us know if we can answer any questions.

  • To be eligible for a cancellation refund, we require notification by May 14, 2020

  • Expect an invoice soon after your contract is signed. Payment is due within 30-days of the invoice being received. Your space is not 100% confirmed until payment is received. 

Contact us

Book booths and sponsorships with Eric Butler // eric@DemoDays.com 

Stay up-to-date on our event news! Sign up for our event e-newsletter https://www.demodays.com/bikebashwv

See you there!

*There will be a demo loop available for demos and e-bikes are allowed on trails

CLICK HERE FOR EXHIBITOR REGISTRATION FORM


Join Our Newsletter